Neutral Odor Policy

Purpose

At Common Ground Childcare, we are committed to maintaining a safe, healthy, and welcoming environment for children, families, and staff. Strong or lingering odors—including from body odor, perfumes, or smoke—can cause discomfort, allergic reactions, or sensitivities. This policy ensures that all individuals can work and learn in a comfortable setting.

Policy Guidelines

1. Personal Hygiene and Body Odor

   • Staff are expected to maintain good personal hygiene and arrive to work free of noticeable or strong body odor.

   • If odor concerns arise, a supervisor may address the issue in a private and respectful manner.

2. Fragrances and Perfumes

   • Staff should avoid wearing strong perfumes, colognes, essential oils, or heavily scented lotions while at the center.

   • Unscented or lightly scented personal care products are recommended.

3. Smoke and Residual Odors

   • Staff must not report to work smelling of smoke, including tobacco, marijuana, or vaping products.

   • Clothing, hair, and personal items should be free of smoke odor before entering the center.

4. Awareness and Sensitivity

   • Staff should recognize that children and adults may have heightened sensitivities or medical conditions (such as asthma, allergies, or migraines) triggered by odors.

   • All staff share responsibility for supporting a neutral, comfortable environment.

Enforcement

• Concerns regarding odors will be addressed promptly, confidentially, and respectfully by supervisors.

• Repeated issues may lead to disciplinary action in accordance with the center’s employee handbook.

Commitment

By following this policy, staff support Common Ground Childcare’s commitment to providing a safe, inclusive, and welcoming environment for every child, family, and employee.